Supervisor of Transportation Admininstrative Services

Company: Medline Industries
Location: Mundelein
Posted on: May 28, 2023

Job Description:

JOB SUMMARY:

Superviseemployees in Operations administrative services to ensure timely and qualitysupport to the Operations Leadership Team. Through subordinate staff, overseeOperations functional areas that include: telephone support, expense reporting,A/P, field and corporate team member travel, Branch Administrator support,Kronos Administration, departmental development meetings, local event planningand other support services as required. Will oversee the Mundelein receptionarea and directly supervise the Receptionist.

CORE JOB RESPONSIBILITIES:

• Supervisethe Operations (Ops) administrative team; provide guidance and direction ondaily work assignments, projects as they support for the Operations LeadTeam.Address complaints and resolvingproblems.
• Provideprofessional, accurate, and timely support, contributing to executive, team anddepartmental objectives.Coordinatemeetings and conference calls, including venues, transportation, food,materials preparation and meeting notes transcription.
• Exercisediscretion and independent judgment in analyzing information requests anddetermining trends.Gather, compile,verify, and analyze information for the leader's use in documents such asmemos, letters, reports, speeches, and presentations.
• Participatein and/or lead projects as required (ex. annual merit increase administrationfor the Corporate Operations group, sustainability projects/Green initiatives).
• Keyliaison for telecommunication installations and upgrades.Performs coordination of Ops Corp officemoves, additions, deletions and changes. May initiate cost-reducing programs for the company, including telecomusage, procurement of office supplies, travel support and expense accountcompliance.
• Responsiblefor the training Branch Administrators and their ongoing continued support.
• Managementresponsibilities include:
  • Responsiblefor the day-to-day activities and outcomes of a group of employees.
  • Hiringstaff, recommending pay increases, performing performance reviews, training anddevelopment of staff, estimating personnel needs, assigning work, meetingcompletion dates, interpreting and ensuring consistent application oforganizational policies.
    
    Education
    
    
    • Highschool diploma or equivalent.
      
      Relevant Work Experience
      
      
      • Atleast 5 years of administrative assistant experience.
        
        Additional
        
        
        • Experienceusing time management skills such as prioritizing/organizing and trackingdetails and meeting deadlines of multiple projects with varying completiondates.
        • Experienceworking with cross-functional teams and facilitating teams to identify andimplement solutions to complex problems.
        • Advancedlevel skill in Microsoft Excel (for example: using AVERAGE function, mergingand centering cells, printing centered page and/or creating a pivot table).
        • Advancedlevel skill in Microsoft Word (for example: adding developer tab, creating amacro, formatting table style, inserting comments and/or creating a mailmerge).
        • Intermediatelevel skill in Microsoft PowerPoint (for example: applying a theme, formattingcharacter spacing, inserting a picture, changing slide layout and theme colors,adding transitions, customizing slide numbers, changing chart style and/orformatting font).

Keywords: Medline Industries, Arlington Heights , Supervisor of Transportation Admininstrative Services, Professions , Mundelein, Illinois