Supervisor of Transportation Admininstrative Services
Company: Medline Industries
Location: Mundelein
Posted on: May 28, 2023
Job Description:
JOB SUMMARY:
Superviseemployees in Operations administrative services to ensure
timely and qualitysupport to the Operations Leadership Team.
Through subordinate staff, overseeOperations functional areas that
include: telephone support, expense reporting,A/P, field and
corporate team member travel, Branch Administrator support,Kronos
Administration, departmental development meetings, local event
planningand other support services as required. Will oversee the
Mundelein receptionarea and directly supervise the
Receptionist.
CORE JOB RESPONSIBILITIES:
- Supervisethe Operations (Ops) administrative team; provide
guidance and direction ondaily work assignments, projects as they
support for the Operations LeadTeam.Address complaints and
resolvingproblems.
- Provideprofessional, accurate, and timely support, contributing
to executive, team anddepartmental objectives.Coordinatemeetings
and conference calls, including venues, transportation,
food,materials preparation and meeting notes transcription.
- Exercisediscretion and independent judgment in analyzing
information requests anddetermining trends.Gather, compile,verify,
and analyze information for the leader's use in documents such
asmemos, letters, reports, speeches, and presentations.
- Participatein and/or lead projects as required (ex. annual
merit increase administrationfor the Corporate Operations group,
sustainability projects/Green initiatives).
- Keyliaison for telecommunication installations and
upgrades.Performs coordination of Ops Corp officemoves, additions,
deletions and changes. May initiate cost-reducing programs for the
company, including telecomusage, procurement of office supplies,
travel support and expense accountcompliance.
- Responsiblefor the training Branch Administrators and their
ongoing continued support.
- Managementresponsibilities include:
- Responsiblefor the day-to-day activities and outcomes of a
group of employees.
- Hiringstaff, recommending pay increases, performing performance
reviews, training anddevelopment of staff, estimating personnel
needs, assigning work, meetingcompletion dates, interpreting and
ensuring consistent application oforganizational policies.
Education
- Highschool diploma or equivalent.
Relevant Work Experience
- Atleast 5 years of administrative assistant experience.
Additional
- Experienceusing time management skills such as
prioritizing/organizing and trackingdetails and meeting deadlines
of multiple projects with varying completiondates.
- Experienceworking with cross-functional teams and facilitating
teams to identify andimplement solutions to complex problems.
- Advancedlevel skill in Microsoft Excel (for example: using
AVERAGE function, mergingand centering cells, printing centered
page and/or creating a pivot table).
- Advancedlevel skill in Microsoft Word (for example: adding
developer tab, creating amacro, formatting table style, inserting
comments and/or creating a mailmerge).
- Intermediatelevel skill in Microsoft PowerPoint (for example:
applying a theme, formattingcharacter spacing, inserting a picture,
changing slide layout and theme colors,adding transitions,
customizing slide numbers, changing chart style and/orformatting
font).
Keywords: Medline Industries, Arlington Heights , Supervisor of Transportation Admininstrative Services, Professions , Mundelein, Illinois
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