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Freight Audit Administrator

Company: Medline Industries, Inc.
Location: Mundelein
Posted on: June 21, 2022

Job Description:

  • Responsible for the freight audit functions ( all modes ), working closely with payment company's audit team. Carrier cost projection analysis to maintain or reduce carrier pricing.
  • Carrier rate change analysis, efficient and timely data review and entry into our Transportation Management Systems.
  • This job requires the maintenance of good relations with the internal and external parties that play a role in Medline%26rsquo;s freight rating processes. ESSENTIAL JOB RESPONSIBILITIES: -Processing / monitoring of freight invoices, monitoring divisional billing, carrier payments, pre and post audit, analysis and rating projects for internal customers. Rating also includes carriers annual or bi-annual rate increase analysis and modeling -Monitor freight payment company's audit functions. Work directly with the freight payment company's audit group (Pre-Post) to ensure accurate and timely processing of Medlines carrier invoicing. Work to automate / streamline processes (Invoice Review / Rating / EDI / Remits/ etc -Freight analysis and modeling of Medline transportation network, this includes freight analysis of current business and new, analyze existing data if moved to another location. Freight analysis also includes processing cost projection analysis for carrier selection, carrier rate increase analysis, et -Maintain / manage the Transportation Management Systems. Review and enter data related to carrier setup & pricing. Work closely with the TMS group who maintains TMS Carrier restrictions. -Parcel Billing invoice and reporting. Processing of the weekly Parcel invoice, work toward automation of this process Secondary Job Responsibilities: -Internal / External Customer relations, maintain a communication with all groups involved with freight invoicing, carriers, etc -Carrier Invoicing, Processing of carrier invoicing into a database prior to submitting. -Freight Review of Carrier Balance Due; Work with our pay agent or carrier to reduce or eliminate balance due invoices. JOB REQUIREMENTS Clear understanding of the Transportation Industry, How contracts are created, Carrier Tariffs are created and work, rating knowledge, automated TMS (Transportation Management System) system functionality -Four - Year College degree in Logistics / Transportation / Finance / Business preferred or equivalent experience required. -2 - 5 years%26rsquo; experience working in the transportation industry. -Self-directed and highly motivated individual who, when presented with complex carrier analysis and freight payment issues, can get to the root cause and/or perform analysis to find the best solution Proficient in Excel, Word, TMS, SAP Experience a plus
    • Clear understanding of the Transportation Industry, how contracts are created, carrier tariffs are created and work, rating knowledge, automated TMS (Transportation Management System) system functionality. Experience in Freight Audit/Payment would be a plus
    • Analytical - Collects and researches data; Uses intuition and experience to complement date, Excel spreadsheets, Pivot tables and V-lookups, SQL and Webfocus to compile and summarized large amounts of data
    • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works will in group problem solving situations; Uses reason even when dealing with emotional topic
    • Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others
    • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to request for service and assistance; Meets commitments
    • Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things
    • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Participates in meetings.
    • Team Work - Balances team and individual responsibilities; Exhibits objectively and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishment of other team members
    • Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information
    • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values
    • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
    • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent
    • Dependability - Follows instructions, responds to management directions; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan
    • Initiative - Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Asks for and offers help when needed
    • Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas
    • Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions
    • Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals
    • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
    • Language Ability - Ability to read, analyze, and interpret general business periodicals. Ability to write reports, business correspondence, and procedure manuals. Ability to read, write and comprehend English
    • Math Ability - Ability to calculate figures and amounts such as basic math and percentages. Ability to use Excel pivot tables, formulas and V-lookup in addition to basic math skills
    • Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions
    • Computer Skills - To perform this job successfully, an individual should have knowledge of MS Windows, MS Office 2003 or newer, Advanced Excel knowledge; Web Focus; PBTMS; SAP

Keywords: Medline Industries, Inc., Arlington Heights , Freight Audit Administrator, Professions , Mundelein, Illinois

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