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Payroll Coordinator

Company: Aston Carter
Location: Vernon Hills
Posted on: June 23, 2022

Job Description:


The Payroll Coordinator is a member of the Human Resources team and will assist with payroll activities to ensure accurate and timely processing and recording of company's payroll, provide timely and accurate financial information, and participate in data entry for payroll processing. The Payroll Coordinator will ensure the collection of necessary information and documents, computes wages, and investigates and resolves payroll issues or discrepancies.

Essential Duties and Responsibilities:

+ Entering new hires into Kronos

+ Processing short-term disabilities

+ Entering address changes, direct deposits, etc.

+ Assist with responding to emails sent to the Payroll mailbox - internal customer service.

1. Processes the weekly payroll for the union population and assists in processing the payrolls for the exempt and non-exempt populations.

2. Ensures Payroll accuracy, data input and review including: new hires, terminations, time entry, stop payments, voluntary/involuntary deductions, earnings, taxable/non-taxable fringe benefits, associates tax elections, payment method elections, etc.

3. Enters new hire data and changes into the time keeping system.

4. Processes and audits all garnishments, child support and other withholding orders for company.

5. Processes unemployment claims for company.

6. Imports employee purchase deductions and reimbursements each pay cycle.

7. Completes year-end payroll related tasks as needed.

8. Provides backup time keeping and payroll responsibilities.

9. Responds to employment verifications, audit, garnishments and other agencies inquiries.

10. Stores payroll change documentation in the electronic imaging system (Perceptive Content).

11. May assist with preparing and uploading journal entries into the accounting system (Oracle).

Additional Skills & Qualifications:

1. Associate Degree or equivalent. Fundamental Payroll Certification is a plus.

2. Minimum 3 years of Payroll experience with the ability to use judgement in resolving related issues or making recommendations.

3. Multi-state payroll and tax experience required.

4. Kronos (UKG) Workforce Ready experience preferred

5. ADP Garnishment experience is preferred

6. Oracle Cloud payroll experience is preferred.

7. Intermediate Excel skills is required.

8. Work well in a team environment - ability to compromise, collaborate and show respect to others.

9. Ability to determine methods and procedures on new assignments with minimal supervision.

10. Excellent problem-solving and prioritization skills, and detail-oriented.

11. Ability to work under pressure and adhere to strict deadlines.

12. Great customer service skills.

13. States covered: CA, AZ, WI, MN, IL, OH, WV, MD, NJ, MA. 3,500 employees across the U.S.

Work Environment:

+ Hybrid schedule- in office 3x per week.

+ Will report into the HR department.

About Aston Carter:

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Arlington Heights , Payroll Coordinator, Other , Vernon Hills, Illinois

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