Director, Legal Operations
Company: Baxter Healthcare
Location: Deerfield
Posted on: May 24, 2023
Job Description:
This is where you save and sustain lives At Baxter, we are
deeply connected by our mission. No matter your role at Baxter,
your work makes a positive impact on people around the world.
You'll feel a sense of purpose throughout the organization, as we
know our work improves outcomes for millions of patients.Baxter's
products and therapies are found in almost every hospital
worldwide, in clinics and in the home. For over 85 years, we have
pioneered significant medical innovations that transform
healthcare.Together, we create a place where we are happy,
successful and inspire each other. This is where you can do your
best work.Join us at the intersection of saving and sustaining
lives- where your purpose accelerates our mission.Baxter plans to
spin off our Kidney Care segment into an independent, publicly
traded company. The new standalone entity with its own investment
priorities and enhanced management focus will be better positioned
to pursue growth opportunities and invest in innovation. This newly
created role is intended to support strategic evolution of the
organization.#ThisIsWhere you can make an impact !The Director,
Legal Operations will support Kidney Care's Legal team globally.
The final reporting structure for the Kidney Care Legal
organization will be determined by the Kidney Care General Counsel,
but it is anticipated the Legal Operations role will report to a
Deputy General Counsel with a dotted line to the General Counsel,
or potentially directly to the General Counsel. Prior to the
completion of the spin-off, the role of Kidney Care Legal
Operations Director will report to the Baxter Deputy General
Counsel supervising the Separation Management activities for the
Legal function.This position is charged with leading the global
Legal operations and strategic projects, lead Legal Department's
operations related to outside counsel management, legal technology,
project management and process improvement, knowledge management,
financial planning, and administrative operations. This role will
partner closely with the entire legal team and other shared service
partners such as Finance, IT and HR.Essential Duties &
ResponsibilitiesBoth at Baxter and at Kidney Care, this individual
will serve as a partner to members of the Legal Department and will
collaborate effectively across the Company to assist the Company in
meeting business objectives. They must present with credibility and
confidence in an action-oriented environment. They must have strong
collaboration and project management skills to support the design
and implementation of the Kidney Care Legal Operations
capabilities.Legal Technology:
- Enhance existing and identify new tools to enable streamlined
team collaboration and workflow automation both within the legal
team and among business partners.
- Lead legal technology system deployments, enhancements and
related process guidelines.
- Improve data integrity and analytical reporting capacity.
- Partner with technology teams to troubleshoot equipment/systems
issues.
- Develop and maintain technology roadmap, champion the usage of
technology to ensure and enhance Legal Department
efficiency.Financial Planning:
- Prepare accurate legal budget projections and monitors
spend.
- Provide leadership and other budget owners with budget analysis
and management recommendations.
- Partner with attorneys and other professionals to gather full
matter costs worldwide to aid active spend management and continue
to supervise operational costs for improved budget forecasting
accuracy.
- Lead monthly reconciliation and reclassification requests, and
quarterly budget estimate updates.
- Supervise and guide legal billing, including rate approvals,
invoice review and payment; resolve processing issues.Outside
Counsel Management:
- Facilitate the management process for sourcing, negotiating,
selecting and leading law firms through defined process and
reporting.
- Participate in planning and implementation of strategic outside
counsel initiatives and support active law firm management.
- Lead monthly Law firm matter budget review process and lead
annual revision and distribution of billing guidelines and terms of
engagement.
- Offer analysis and recommendations with respect to alternative
fee arrangements; review draft agreements.
- Lead reporting and analyses of legal services spend.
- Lead content, logistics and analysis for RFPs and competitive
bidding process.Knowledge Management:
- Facilitate transparent and easily accessed legal practice and
operations information to support global legal staff performing
their responsibilities at the highest possible level of
effectiveness and efficiency.
- Direct CLE program and professional association
membership.
- Lead logistics for Legal Department, Town Hall Calls and
similar meetings, including delegation of scheduling, technical
support, communications and meeting materials
- Supervise development and maintenance of a Legal Homepage and
internal legal specific social media characterized by transparency
and availability of legal practice and operations information.
- Track trends in law industry and participate and collect
relevant benchmarking to advise department initiatives.Human
Resources:
- Develop and improve processes to accurately track global
staffing of law department, lead onboarding and offboarding
processes.
- Own the maintenance of global legal directories, including
supervising hires and departures, open positions, email
distribution lists, and system access.
- Lead annual client satisfaction survey.Project Management:
- Support Legal Department Leadership team with annual goal
planning and quarterly tracking, as well as lead corporate
initiatives that impact Legal.
- Lead goal setting process including quarterly updates.
- Lead projects, serve as the Legal Department Liaison between
other departments and collaborate with staff leading central
vendors to design processes that meet department
needs.Administrative Operations:
- Ensure overall smooth functioning of Baxter Headquarters Law
Departments.
- Respond to internal and external inquiries.
- Coordinate with facilities to reconfigure and repair office
space as needed to meet staff needs.
- Work effectively across a multi-functional, global teams.What
will you bring
- Bachelor's degree required. CPA, MBA or JD preferred.
- Law firm or in-house corporate legal department
experience.
- Minimum 10 years' operations experience, preferably in a legal
or compliance environment, consulting or project management
preferred.
- Strong collaboration skills, with an ability to establish
relationships both within a team and across external
departments.
- Strong negotiator with internal and external
collaborators/vendors.
- Ability to influence within different parts of the
organization.
- Ability to identify, define requirements and implement process
improvement.
- Proactive, entrepreneurial approach to recognizing needs,
solving problems, anticipating issues and developing solutions;
excellent business judgment and critical thinking.
- Skills in sound judgment, problem solving, critical thinking
and interpersonal communication.
- Attention to detail with excellent time management and
multitasking/prioritization abilities.
- Strong proficiency in Microsoft Office including Excel,
PowerPoint, Outlook, and Word.
- Proven ability to manage multiple concurrent projects and
responsibilities.
- Solid understanding of finance and accounting.
- Experience in developing reports that not only advise but drive
decision making and action.
- Experience in workflow automation tools, matter management,
E-billing, and document management strongly preferred.The
successful candidate for this job may be required to verify that he
or she has been vaccinated against COVID-19, subject to reasonable
accommodations for individuals with medical conditions or religious
beliefs that prevent vaccination, and in accordance with applicable
law.Equal Employment OpportunityBaxter is an equal opportunity
employer. Baxter evaluates qualified applicants without regard to
race, color, religion, gender, national origin, age, sexual
orientation, gender identity or expression, protected veteran
status, disability/handicap status or any other legally protected
characteristic. Reasonable AccommodationsBaxter is committed to
working with and providing reasonable accommodations to individuals
with disabilities globally. If, because of a medical condition or
disability, you need a reasonable accommodation for any part of the
application or interview process, please click on the here and let
us know the nature of your request along with your contact
information.Recruitment Fraud NoticeBaxter has discovered incidents
of employment scams, where fraudulent parties pose as Baxter
employees, recruiters, or other agents, and engage with online job
seekers in an attempt to steal personal and/or financial
information. To learn how you can protect yourself, review our .
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Keywords: Baxter Healthcare, Arlington Heights , Director, Legal Operations, Legal , Deerfield, Illinois
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