Information %26 Records Management Specialist

Company: Medline Industries, Inc.
Location: Mundelein
Posted on: November 23, 2021

Job Description:

Medline keeps growing. And growing. And growing. In fact, we've grown DOUBLE DIGITS in 53 of the past 54 years! And that growth has enabled us to add a position to our recently formed Information Governance team. You can come in at nearly ground-floor level for this team. A great opportunity - check it out! JOB SUMMARY Medline Industries has created a new role within its Information Governance Program for an Information & Records Management Specialist. The Information & Records Management Specialist will support specific business units in executing against the information management strategy set by the Information Governance and Records Management programs. These individuals will become subject matter experts on information managed by the business units and lead the business units in their implementation of effective information management practices that meet their business needs and comply with Medline%26rsquo;s policies and standards, applicable regulations, and contractual obligations. (Though we are currently working remote due to Covid, this position will be based in our Mundelein, IL or Northfield, IL office once we return to the office. This individual will be asked to work in the Mundelein or Northfield office 3 days per week, and may work from home or from the office the other 2 days). MAJOR RESPONSIBILITIES Provide operational support for information handling activities including facilitating the design of records storage, maintaining a data map, coordinating disposition activities, documenting operational processes, implementing and managing access permission processes, performing information compliance assessments and tracking key performance indicators for specific business units Drive the adoption of records management and information governance policies, procedures, and processes across the enterprise Assist with the development, maintenance and promotion of information management policies, records retention schedules, procedures, and processes to support information governance program objectives Provide awareness and training to specific departments regarding information handling expectations and practices Support the administration of records management and information governance technologies Serve as the point of contact for identifying information, its location, and its owner during investigations and litigation holds for specific business units Analyze and make recommendations on department or application information management practices (e.g., archiving) in alignment with enterprise standards Facilitate information destruction certification processes, where applicable Execute plans to transition from paper to electronic recordkeeping as appropriate; support the enterprise strategy around imaging, digitizing, and microfilming activities Engage regularly with Information Governance and Records Management program leads to stay informed of program direction, raise challenges, and provide input on potential changes that impact the business units they support Build trusted, collaborative working relationships with stakeholders and business partners to increase compliance with records management and information governance expectations Promote a culture of information handling in which individuals understand their roles and responsibilities in managing their information throughout its lifecycle COVID-19 Vaccination Please be aware that Medline requires all employees starting in this position to be fully vaccinated against COVID-19. This position will require the successful candidate to provide proof that they are fully vaccinated by their start date. Medline is an equal opportunity employer, and will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law. MINIMUM JOB REQUIREMENTS Education Bachelor%26rsquo;s Degree in Business Administration, Records Management/Information Systems, Library Science or equivalent work experience Work Experience At least 2 years of professional experience in records management or information governance. Knowledge / Skills / Abilities Experience performing information management practices for both paper and electronic records, understanding of the records lifecycle, fulfilling information requests, knowledge of metadata impact on records management systems, conducting records inventories (i.e. data map), preparing records for disposition, and identifying records for retirement / destruction based on applicable retention schedules Experience using records management and digitization tools and procedure development Familiarity and knowledge of information protection concepts and best practices Ability to explain complex and/or technical topics relating to records management and information governance to those who have no prior knowledge of policies, processes and technologies Possess strong oral and written communication skills along with effective presentation skills and the ability to work with other departments and varying levels of management, including senior leadership Broad use of Office 365 Certified Records Manager, Certified Records Analyst, Information Governance Professional, or other relevant certification preferred Experience delivering training to diverse audiences a plus Experience in the healtcare industry a plus About Medline: Medline is the largest privately held manufacturer and distributor of healthcare supplies in the United States, providing more than 550,000 products that serve the entire continuum of care. Our innovative products and programs can be found in most hospitals, extended-care facilities, surgery centers, physician offices, home care dealers, home health agencies, and retail outlets. Founded in 1910, Medline has grown from a small manufacturer of aprons, surgical gowns and uniforms to a thriving $17 billion global enterprise because of our dedicated people, entrepreneurial spirit, and honest values. Again named one of the country%26rsquo;s %26quot;Best and Brightest Companies to Work For,%26rdquo; and once again named to Chicago Tribune%26rsquo;s Top Workplaces, Medline has experienced fifty-plus years of consecutive annual growth, and is headquartered in Northfield, IL.

Keywords: Medline Industries, Inc., Arlington Heights , Information %26 Records Management Specialist, Executive , Mundelein, Illinois