Reception/Office Administrator

Company: Putzmeister
Location: Sturtevant
Posted on: May 1, 2025

Job Description:

Summary:The receptionist/office administrator contributes to the organization's smooth operations as the first point of contact, greeting visitors and clients, answering phone calls, and ensuring a welcoming environment. In addition to managing the front desk, they provide a full range of transactional support to the human resources team and general administrative support to other departments.Essential Duties and Responsibilities:

• Greet visitors and operate the switchboard (i.e., incoming calls, contacting visitors' appointments).
• Sort and deliver all incoming mail and process outgoing mail
• Manages attendance calls, occurrences, and corrective actions for the entire facility
• Upload communication to monitors, send communications via email (birthdays, anniversaries, etc.)
• Manage the monthly Newsmeister newsletter
• Maintain SAP/ADP employee files
• Audits - SAP/ADP
• Manage offboarding communication with the necessary parties
• Maintain and update onboarding folders
• Assign lockers to new hires and maintain the locker assignment spreadsheet
• Manage the uniform program
• Process employee badges
• Process all payable and receivable HR invoices and expenses
• Process safety shoes and safety glasses reimbursement for all employees
• Order Supplies and maintain the stockroom organized and clean
• Maintain employee files
• Other duties as assigned
• Schedule and coordinate hotel accommodations for vendors and customers as needed
• As the Concur Administrator, act as the first-tier contact for Concur support:
• Assist with Concur questions via the PMA direct contact phone number
• Set up new employees with Concur accounts
• Maintain training records for employees
• Additional duties as needed Facilities
  • Data entry may be required to support regulatory compliance for various permits, licenses, and environmental reports
  • Coordinate with 3rd third-party company to scan and archive facility documents. Qualifications:
    • Proficient in Microsoft Office Programs that include but are not limited to: MS Word, Excel, and Outlook
    • Knowledge and experience of ADP and SAP are desirable
    • Must have highly developed organizational skills, including the ability to prioritize, handle multiple tasks simultaneously, and meet customer needs
    • Strong verbal, written, analytical, and persuasive skills and the ability to interact effectively with all levels of staff and with contractors.
    • Able to work in a fast-paced environment
    • Strong attention to detail
    • Self-Motivated person
    • Problem solver
    • Maintain confidentialityEducation/Certification/Training:
      • High school Diploma or Equivalent
      • Previous administrative experience is preferredPhysical Demands:
        • While performing the duties of this job, the employee is regularly required to stand, walk, stop, bend, and use hands to finger, handle, or touch; frequently required to push and pull.
        • Ability to regularly lift and/or move up to 15 pounds.
        • Specific vision abilities required by this job include close, peripheral, and the ability to focus.Work environment:
          • While performing the duties of this job, the employee is in a typical office environment; occasionally exposed to noise, dust, and chemicals.
          • Safety glasses/goggles must be worn at all times while in the designated areas of the shop. The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.The above information includes the general details necessary to describe the principal duties of the job identified. It shall not be interpreted as a detailed description of all the work requirements that may be inherent in the job.Benefits we offer:
            • Comprehensive benefits (medical, vision, and dental insurance)
            • Company paid Hospital Indemnity/Accident Insurance
            • HSA - incentives for company contributions
            • FSA Plans
            • Company-paid Life Insurance
            • Company paid Short term/Long term Disability
            • Paternity Leave
            • 401K plan with company match
            • Profit sharing
            • Company events
            • Education Reimbursement
            • Boot Reimbursement
            • Uniform Program
            • Employee discount program
              
              
              
              PI0741da2591c6-37248-37512107

Keywords: Putzmeister, Arlington Heights , Reception/Office Administrator, Administration, Clerical , Sturtevant, Illinois