Administrative Assistant
Company: Elite Staffing Inc.
Location: Wauconda
Posted on: May 22, 2023
Job Description:
Administrative Assistant Accounting Clerk/ Sales Assistant The
main objectives of the Maintenance Office Specialist position are
to contribute to the efficiency and quality of work by providing
support to the Maintenance Sales department. S/he will assist with
the organization and maintenance of applicable records and files
and the overall facility office environment and workflow. S/he will
complete the tasks set forth by the manager with attention to
quality and detail. Focus on:
--- Timely and accurate sales support, billing, collections, bill
payment, and payroll processing.
--- Timely and accurate support to facility team.
--- Effective cost control
--- Satisfied clients & staff - ESSENTIAL FUNCTIONS: Perform
Maintenance Sales Support Functions such as:
- Bid/proposal preparation and conversion to work order and
contract
- Job packet preparation and distribution
- Billing of enhancement and snow work
- Assist with Accounts Receivable and Collections
- Running and Correcting Reports -Open Order Reports -Billing
Report -Customer Statements & Invoices as needed -Project Detail
Transaction Report -Accounts Receivable Aging Report upon request
-Item Requirement Report -Contract Analysis Report -Customer
Profile Report
- Professionally answer all in-coming phone calls (per the phone
answering policy), appropriately direct the calls, take accurate
messages when necessary and do any necessary follow-up on a timely
basis. Build relationships with the customer base that calls in on
a regular basis.
- Handle customer complaints with tact and promptly resolve them
in order to ensure constant customer satisfaction and to facilitate
contract renewal. o Provide general administrative support for the
Senior Account Representative, Account Representatives, Customer
Service Specialists, managers, facility manager, office manager and
HR Manager.
- Monitor the facility's in-out board and sign in sheets. Be
aware of who is in and out of the building in an effort to
appropriately respond to callers.
- Prepare and post facility lock-up schedule. o Provide any
tracking that may be required by the Office Manager or other
managers such as production schedule and open orders. o Create and
maintain contract files/books for the Facility, including job
files, contract books, etc. o Assist in requesting and submitting
certificates of insurance. o Assist in requesting JULIE markings
for properties. o Submit the office supplies order to the Office
Manager on a monthly basis as needed. o Assist with the maintenance
and ordering of replacement toner for copiers, printers and fax
machines in conjunction with the Manager of Information Technology.
- REQUISITE KNOWLEDGE, SKILLS, & ABILITIES
--- Professional call handling and reception skills required.
--- Computer proficiency in a Microsoft office environment and
prior experience working with a computerized accounting system.
--- The ability to effectively manage multiple tasks
simultaneously.
--- Excellent administrative, organizational, and written and
verbal communication skills and attention to detail and
accuracy.
--- Collaborative, teamwork attitude and outlook, with an ability
to work effectively under pressure, belief in personal
accountability, and strong work ethic.
--- Fast and accurate data entry skills. PREREQUISITES:
--- Previous experience with spreadsheets, data entry, and word
processing.
--- Minimum one to two years experience in high volume, fast-paced,
deadline-oriented work environment(s).
- General accounting background and exposure to an accounting
software package. - $23.00/hr - Temporary to Hire 8am-5pm
Monday-Friday Wauconda, IL Please send resumes to
-imarquez@elitestaffinginc.com All employees of Elite Staffing must
be 18 years or older and authorized to work in the United States.
Elite Staffing, Inc. is proud to be an equal opportunity employer.
Our policy of equal employment opportunity is to recruit, hire,
train and promote persons without regard to race, color, religion,
national origin, sex, age, disability, handicap or any other
protected status.CB3
Keywords: Elite Staffing Inc., Arlington Heights , Administrative Assistant, Administration, Clerical , Wauconda, Illinois
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