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Corporate Sr. Administrative Assistant

Company: Lucas James Talent Partners
Location: Deerfield
Posted on: June 16, 2022

Job Description:

Corporate Sr. Administrative AssistantDeerfield, IL - Hybrid available
At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You'll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our nine manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world's transition to clean energy.
Function: Administrative Job Summary:Under general supervision, the Sr. Administrative Assistant provides overall administrative support for the IT department by completing secretarial and/or varied clerical duties. Composes routine correspondence, prepares reports, and makes appointments and travel arrangements. The incumbent may prepare special reports or memoranda for superiors. May prepare and distribute minutes of meetings.Job Description: Job Responsibilities:

  • Is responsible for passing information to appropriate personnel by preparation of basic/standardized reports or ensuring the security of the information within the department.
  • Is responsible for editing and formatting information as appropriate. May be responsible for composing or creating original work.
  • Has limited authority to change content or context of information without approval from superior.
  • Research and tracks routine and non-routine information.
  • May need to obtain the information from a variety of sources and some of the information may be of a sensitive or confidential nature.
  • Main contacts for information are at peer level to mid management level.
  • May perform basic analysis to ensure data conforms to CF standards. Establishes and maintains departmental filing system. (Some information may be of a high level of sensitivity or may be confidential in nature.)
  • Picks-up and delivers mail and other department materials daily.
  • Screen CIO phone calls and provides messages when needed.
  • Budget responsibility consists mainly of consolidating data into final report and may review, log and or process incoming invoices to ensure billing is done correctly and in accordance with policy and the annual budget.
  • Prepares monthly credit card consolidation for IT purchases. Prepares domestic and international travel reservations and itineraries.
  • May coordinate superiors/department members' appointments or assist with scheduling meetings during their travels. Completes expense reports upon return.
  • Responsible for scheduling, preparing, and facilitating logistics for daily, weekly, monthly, and quarterly meetings for CIO and IT department.
  • Maintains the CIO's daily calendar by working with peers to schedule time accordingly.
  • Responsible for creating, maintaining, and publishing IT documents for IT and all of CF.
  • Prepares agendas and participates in IT Staff meetings on a weekly basis. Responsible for catering and facilitating logistics for anniversaries, celebrations, and other meetings as necessary.
  • Maintains a close working relationship with the CIO and IT Directors to assist with additional tasks as requested. Other duties as assigned.
  • Understands and complies with established departmental processes and procedures designed to support internal controls efforts.
  • Identifies and brings to the attention of department management internal controls deficiencies. Internal Controls:Understands and complies with established departmental processes and procedures designed to support internal controls efforts. Identifies and brings to the attention of department management internal controls deficiencies. Successful incumbents will have:--- High School Diploma or equivalent education is required with some additional education in general business support areas such as Accounting or bookkeeping preferred--- Minimum of 5 years of office experience in an administration assistant role preferably in a corporate environment.--- Strong typing skills (minimum of 45 wpm) with good writing and editing skills--- Basic understanding of PC operation and applicable software, along with the ability to format standard forms, memos, letters as well as set up and use spreadsheets--- Proficiency in basic office procedures--- Ability to work for and take direction from several individuals in middle management Position Scope/Contribution:This position reports directly to the CIO and supports a department of 150 employees that work in a variety of locations and have significant amounts of travel. The incumbent should be able to problem solve and work independently with some supervision. What We Offer:You'll enjoy competitive compensation, consisting of base pay plus an incentive program available to all full-time employees, and a comprehensive benefits package including high-quality healthcare options, a well-being incentive program, 401k, pension, life, and disability insurance, generous time off (with time off to volunteer) and much more! Additionally, we offer several Flexible Work Arrangements to support a healthy work-life balance.
    You will be part of a team that brings their varied experiences, wide-ranging knowledge, and diverse talents together to deliver important work, and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You'll take pride in working for a company that lives its values and gain a sense of fulfillment knowing that you're working with purpose, to provide clean energy to feed and fuel the world sustainably.
    CF Industries is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Keywords: Lucas James Talent Partners, Arlington Heights , Corporate Sr. Administrative Assistant, Administration, Clerical , Deerfield, Illinois

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