Office Coordinator

Company: Crepes a Latte
Location: Vernon Hills
Posted on: May 15, 2022

Job Description:

Job Description For 21 years , Cr--pes -- Latte has been helping Fortune 1000 companies differentiate their brands and connect with their audiences. With an innovative menu and a highly trained professional team, we create brand consistent food & beverage experiences designed to draw people in when it matters most. We provide our team members with a robust compensation and benefits plan with opportunities for on-going professional career development. As a 100% employee-owned company , our customers--- success means so much more than a job well done. It means each time we create a fantastic experience; we---re investing in the future---both our customers--- and our own. This position requires a passion for sales and event planning, strong attention to detail, and a positive, get-it-done attitude. The objective of the Office Coordinator is to support the Administration Department and Executive Team with various office management, technology, travel, and human resource needs. Job Duties and Responsibilities include: -- Pay bills and maintain ledgers -- Send, receive and process accounts receivable / client invoicing and bank deposits -- Analyze, review, and reconcile expense reports submitted by employees for accuracy and proper coding via Expensify and QuickBooks -- Complete executive expense reports monthly and other personal assistant duties for Company Executives -- Order and manage office supply requests -- Support Executives in scheduling, personal planning and -- Manage the proper record keeping for the company---s office and computer equipment inventory -- Work with Operations Manager to ensure HQ maintenance contracts are updated annually and are in compliance with company policies -- Support COI requirements for clients and vendors -- Serve as the liaison on all IT staff requests -- Distribute mail -- Book travel for full and part-time staff at tradeshows, including airfare, hotels, and ground transportation; manage and update show budgets and itineraries -- Supports employees with any questions, requests, or other matters relating to travel bookings. -- Perform other duties as assigned Desired Qualifications: -- An associate degree -- Bookkeeping experience (2 years) -- Possesses strong computer skills with demonstrated proficiency in standard business software packages (e.g., Microsoft Office) -- Intermediate or higher knowledge of Excel. Must be able to utilize Excel to create reports and represent data efficiently to ease user understanding and utilization. -- Experience with QuickBooks is a plus -- Demonstrated integrity and confidentiality -- Strong interpersonal, analytical, and problem-solving skills -- Ability to communicate effectively, verbally, and in writing -- Strong attention to detail -- A can-do attitude, willingness to learn from others, and ability to work in a team-oriented environment -- Strong organizational skills, ability to prioritize tasks, and proactively meet tight deadlines -- Due to client restrictions, candidates cannot have visible tattoos or facial piercings. Cr--pes -- Latte employees are part of a team of collaborative and creative hospitality professionals. Eligible full-time team members are awarded company stock at no cost to the employee. Employees benefit from access to rewarding career opportunities, benefits that include health insurance, paid vacation, and a competitive industry salary. Team members receive coaching and development through our training programs, 1:1 manager reviews, and events hosted by our employee engagement committee. To see our team in action, go to: https://youtu.be/OmLSHD71zYE Company Description Cr--pes -- Latte employees are part of a team of collaborative and creative hospitality professionals. Eligible full-time team members are awarded company stock at no cost to the employee. Employees benefit from access to rewarding career opportunities, benefits that include health insurance, paid vacation, and a competitive industry salary. Team members receive coaching and development through our training programs, 1:1 manager reviews, and events hosted by our employee engagement committee. To see our team in action go to: https://youtu.be/OmLSHD71zYE

Keywords: Crepes a Latte, Arlington Heights , Office Coordinator, Administration, Clerical , Vernon Hills, Illinois