Accounting Assistant (Housing)

Company: Itel Laboratories Inc
Location: Vernon Hills
Posted on: May 21, 2023

Job Description:

Job Title:Accounting AssistantDate:5/1/2023Department/Group:FinanceFLSA Status:NON-EXEMPTReports To (position):ControllerGrade:JOB SUMMARYThe Accounting Assistant (AA) is responsible for providing administrative and clerical support toThe accounting department of itels Housing function. The AA has responsibilities with AccountsReceivable, Accounts Payable, Collections, Furniture Rent Changes, and Deposit Refunds/Credits.KEY RESPONSIBILITIESReconcile hotel folios to balance with credit card charges and calculate service feesConfirm landlord rent / furniture amounts for rental extensionsReview lease and initial move in documentation and confirm the information is correctCommunicate with adjusters regarding invoicesAssist with credit card reconciliationsWork closely with Operations to resolve invoicing challengesAssign work when Accounting Manager is out of the officeSet up new insured files in QuickBooks and NetSuiteInvoice Hotel Stays, Extensions, and New FilesOpen mail and scan documentation to appropriate staff memberProcess Deposits both checks and wire transfersProcess credit card payments for open invoicesProcess landlord check runs, scan checks for approval, stuff envelopes and drop them at the post officeProcess landlord payments by credit card, both via phone and online portalUpdate payables with furniture rent and budget changesProcess Deposit RefundsProcess Credit Memos and refund checksCollections responsibilities such as send reminder emails, make calls to insurance companies / specific adjustersROLE QUALIFICATIONSEDUCATION & EXPERIENCEREQUIREDAt least two (2) years experience in accounting related to key responsibilitiesProficiency in using Microsoft ExcelExcellent written and verbale communication with customers, insurance adjusters, and fellow staff membersExcellent attention to detail and checking documents before sendingFlexibility to change task course, as neededAbility to work under pressure to fulfill deadlinesPREFERREDHigh school diploma, with some college or degreeFamiliarity with Salesforce, NetSuite, or QuickBooks a plusFamiliarity with Outlook email, Word, and TeamsKEY COMPETENCIESAbility to effectively balance multiple tasksStrong interpersonal skills with ability to interact with a diverse range of individualsEffective problem-solving skillsWORKING CONDITIONS/EQUIPMENT USEWork is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.Must be able to lift up to fifteen (15) poundsFrequent use of office machines to include telephone, computer, and printerApproved by (Manager):Gail FergusApproved by (HR):Katlyn KellumDate:5/1/2023Date5/1/2023

Keywords: Itel Laboratories Inc, Arlington Heights , Accounting Assistant (Housing), Accounting, Auditing , Vernon Hills, Illinois